About This Document:
This document provides instructions on how to configure
Microsoft Outlook 2003 for use with Rensselaer’s IMAP
Service.
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Important: For virus and security
reasons, it is recommended that all users keep Outlook up
to date by installing the latest updates using
Microsoft's Office Update service and Windows up to
date by installing the latest updates from the Windows
Update service.
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To configure Microsoft Outlook for use with IMAP, do the
following.
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Open Microsoft Outlook and go to Tools>Email
Accounts...
Result: Beginning with the Email Accounts dialog, you
are presented with a series of dialogs to configure the
Microsoft Outlook mail application.
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Note: If Outlook runs a wizard on
opening, select Cancel to get out of
the wizard and then proceed with Step 1.
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- Select Add a new email account and click
Next.
Result: The Email Accounts "Server Type" dialog
appears.
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Choose IMAP as the server type and click
Next.
Result: The Email Accounts "Email Accounts"
dialog appears.
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Note: For security reasons, it is
suggested that you do not enter your password at this
time. Once you are finished with the this procedure,
Outlook will prompt you to enter your password prior
to sending/receiving email.
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As seen above, enter:
- Your Name: First & Last Name
- Email Address: <rcsid>@rpi.edu
- Incoming mail server (IMAP) – mail.rpi.edu
- Outgoing mail server (SMTP) – mail.rpi.edu
- User Name: <rcsid>
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From the Email Accounts dialog (above), click More
Settings.
Result: The Email Accounts "Internet Email
Settings" dialog appears.
- From the Internet E-mail Settings window click on the
Advanced tab.
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On the Advanced tab, under Server Port
Numbers for the Incoming server
(IMAP): select This server requires an
encrypted connection (SSL)
Result: Your Outlook client is now set to
interact with the IMAP server over a secure SSL connection.
- From the Internet Email Settings window, click
OK.
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From the Email Accounts window, click Next
then Finish.
Result: Outlook will present a Log
in window.
- Enter your password and press OK to
send/receive mail from your account on the RPI mail server.
Now that you've set up your IMAP, your mailboxes will look
something like this:
Note that your IMAP inbox is listed near the bottom below
the name of your mail server, in this example
mail.rpi.edu.
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To verify that you are subscribed to all available folders
on your IMAP account, right-click your
IMAP Inbox and select IMAP
Folders.
Result: The IMAP Folders window will appear.
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Select Query and select a folder to add to
your Outlook view then click Subscribe.
Continue this process for all folders you wish to subscribe
to.
- Click OK when you complete your subscribe process.
Result: Your Outlook client is now configured to
connect to the IMAP server.
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